House Bill 1016, enacted by the 76th Legislature, stipulates that state agencies will make available all reports required by law in an electronic format.

Below are summaries and descriptions of the reports required of the University of Texas Medical Branch. As reports become available, they will be accessible from this site.

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Affirmative Action Plan
Each state agency shall develop and implement personnel policies and procedures that comply with Chapter 21, Labor Code, including personnel selection procedures that incorporate a workforce diversity program. The Texas Commission on Human Rights shall review the personnel policies and procedures of each state agency on a six-year cycle. The review shall be completed within one year. Not later than 60 days after the commission completes the review of a state agency and provides its review and any recommendations to the agency, the agency shall submit to the commission, the governor, the legislature, and the Legislative Budget Board a report detailing: whether the agency implemented the recommendations of the commission; and if the agency did not implement all of the commissions’ recommendations, the reasons for rejecting those recommendations.

Labor Code, Sections 21.452-21.454.

Affirmative Action Plan: FY2004  FY2003*  FY2002*  FY2001*  FY2000  FY1999

* report not available

Aircraft Use Form
A summary of the costs of operating and the use made of State-owned aircraft or aircraft operated under long-term lease or rental should be provided to the Legislative Budget Board and the State Aircraft Pooling Board.

Government Code, Section 2205.041.

This report is prepared by the University of Texas System Administration.  Please refer to www.utsystem.edu/reports.htm

Annual Financial Report
No later than November 20th the executive head of each state agency shall file with the Governor, the State Auditor, the Legislative Budget Board, Legislative Reference Library, and the Comptroller of Public Accounts an annual report as of August 31 of the preceding fiscal year showing the use of appropriated funds.

An annual report shall be prepared by the agency to present the financial position and the results of its operations and changes in financial position for the fiscal year in conformity with reporting guidance provided by the Comptroller of Public Accounts.

Government Code, Section 2101.011.

Financial Reports: FY2007  FY2006  FY2005  FY2004  FY2003  FY2002  FY2001  FY2000  FY1999

Annual Nonfinancial Data Summary
A state agency shall submit an annual report to: (1) the governor; (2) the Legislative Reference Library; (3) the state auditor; and (4) the Legislative Budget Board. A state agency’s annual report must cover an entire fiscal year. The agency shall submit the report not later than December 31 of each year. A state agency’s annual report must include those items specified in Texas Government Code Section 2101.0115.

Government Code, Section 2101.0115.

Nonfinancial Data Summary: FY2007  FY2006  FY2005  FY2004  FY2003

Audit Report
The Internal Auditor shall prepare an annual report and submit the report before November 1 of each year to the governor, the Legislative Budget Board, the Sunset Advisory Commission, the State auditor, the State agency’s governing board, and the administrator. The State auditor shall prescribe the form and content of the report, subject to the approval of the legislative audit committee.

Government Code, Section 2102.009.

Audit Reports: FY2007  FY2006  FY2005  FY2004  FY2003  FY2002  FY2001  FY2000  FY1999

Bond Transaction Report
Each entity that issues State bonds shall report to the board its bond transactions.

Civil Statutes, Art. 717k, Section 7c.

This report is prepared by the University of Texas System Administration. Please refer to http://www.utsystem.edu/reports.htm

Contract Notification
An institution shall provide written notification to the Legislative Budget Board, not later than the 10th day after an institution of higher education enters into a contract for consulting services, a contract for professional services, a construction contract, or a contract for major information systems.

HB 1, 76th Leg., Art. IX, Sec. 9-7.05, pg. IX-64.

Contract Notification:

FY2008:  September  October  November  December  January  February  March  April  May  June  July

FY2007  FY2006  FY2005  FY2004  FY2003  FY2002  FY2001  FY2000

Contract Workforce
No later than December 1 of each year of the biennium, an agency shall file with the Legislative Budget Board, the Governor’s Office, and the State Auditor a report on the agency’s use of a contract workforce in the preceding fiscal year. The report shall be prepared according to a format prescribed by the State Auditor and shall include a description of how the agency has complied with the provisions of this rider and an evaluation of the work performed by a contract workforce, including an assessment of whether work was completed on time, within budget, and according to contract specifications.

HB 1, 76th Leg., Art. IX, Sec. 9-11.18, pg. IX-87.

Contract Workforce Survey: FY2001  FY2000  FY1999

Cost Of Medications
By September 1, 2000, each agency expending funds appropriated by this act for medications shall submit a report to the Legislative Budget Board and the Governor, documenting its efforts to manage medication costs.

HB 1, 76th Leg., Art IX, Sec. 9-6.54, pg. IX-61.

Cost of Medications report: FY2000

County Indigent Care Contracts
The University of Texas Medical Branch at Galveston, M. D. Anderson Cancer Center, and The University of Texas Health Center at Tyler shall submit to the Legislative Budget Board and the Governor at the end of each fiscal year a list of Counties whose indigent residents have been served by each institution; the total amount of reimbursement received by each institution from each county pursuant to the indigent health Care and Treatment Act.

HB 176th Leg., Art. III, Rider 27.3, pg. III-235.

County Indigent Care Contracts: FY2005  FY2004  FY2003  FY2002  FY2001  FY2000  FY1999

Equity Ownership/Business Participation Report
The Governing Board of each system and institution shall include in the annual report a list of employees who hold equity interests in or are directors of business entities that have agreements with the system or institution relating to research, development, licensing or exploitation of intellectual property owned by the system or institution.

Education Code, Section 51.912.

This report is prepared by the University of Texas System Administration. Please refer to www.utsystem.edu/reports.htm

FTE State Employees
Not later than the last day of the first month following each quarter of the fiscal year, a State agency shall file with the State Auditor a written report that provides for that fiscal quarter:

• number of full-time equivalent State employees employed by the agency and paid from funds in the State Treasury;
• number of full-time equivalent State employees employed by the agency and paid from funds outside of the State Treasury;
• the increase or decrease, if any, of the number of full-time equivalent employees from the fiscal quarter preceding the quarter covered by the report;
• the number of positions of the agency paid from funds in the State Treasury;
• the number of positions of the agency paid from funds outside of the State Treasury; and
• the number of individuals who performed services for the agency under a contract, including consultants and individuals employed under contracts with temporary help services.
• the number of managers, supervisors, and staff.

The report must be made in the manner prescribed by the State Auditor.

Government Code, Section 2052.103.

FY2008:  Q1  Q2  Q3  Q4

FY2007 Quarterly FTE report
FY2006 Quarterly FTE report
FY2005 Quarterly FTE report
FY2004 Quarterly FTE report
FY2003 Quarterly FTE report
FY2002 Quarterly FTE report
FY2001 Quarterly FTE report
FY2000 Quarterly FTE report
FY1999 Q4 FTE report

Historically Underutilized Minority Businesses - Contracts
Each state agency shall send to the General Services Commission information required by the commission for the preparation of the commission’s report not later than March 15 and September 15 of each year.

Each state agency shall report the following information with regard to the expenditure of both treasury and non-treasury funds:

• the total dollar amount of purchases and payments made under contracts awarded to historically underutilized businesses;
• the number of businesses participating in any issuance of state bonds by the agency;
• the number of contracts awarded to businesses with regard to the agency’s acquisition, construction, or equipping of a facility or implementation of a program; and
• the number of bids, proposals, or other applicable expressions of interest made by historically underutilized businesses with regard to the agency’s acquisition, construction, or equipping of a facility or implementation of a program.

Government Code, Section 2161.122.

All state agencies and institutions of higher education shall report to the commission and Comptroller of Public Accounts all non-Treasury funds spent with historically underutilized businesses in accordance with the reporting required in Chapter 2161, Government Code.

HB 1, 76th Leg., Art. IX, Sec. 9-9.03, pg. IX-70.

FY 2002 HUB Report: Summary, Supplemental Letter
FY 2001 HUB Report: Summary, Supplemental Letter
FY 2000 HUB Report: Summary, Supplemental Letter
FY 1999 HUB Report: Summary, Supplemental Letter, Detail, Consolidated Report & Analysis of Awards by Certified HUB's

For questions or comments about the HUB report, please contact Kyle Barton, Purchasing Manager, Logistics-Acquisition

Information for Texas Historical Commission
Each State Agency shall furnish to the General Land Office information identifying the age of the buildings.

Natural Resources Code, Section 31.160.

Information for Texas Historical Commission - FY 2006

Investment Report
The governing board shall file a quarterly report of all investment transactions involving endowment funds, short-term and long-term investment funds, and all other securities transactions, in a manner prescribed by the Legislative Budget Board.

HB 1, 76th Leg., Art. III, Section 6(5), pg. III-228.

This report is prepared by the University of Texas System Administration. Please refer to www.utsystem.edu/reports.htm

Legislative Appropriation Request
Each institution, department, agency, officer, employee, or agent of the State shall submit any estimate or reporting relating to appropriations requested by the Legislative Budget Board or under the Boards direction. Each estimate or report shall be submitted at a time set by the Board and in the manner prescribed by the Board rules. An estimate or report required under this section is in addition to an estimate or report required by other law, including those estimates or reports relating to appropriations required by Chapter 401. Government Code, Section 322.007.

The Governor may collaborate with the Legislative Budget Board in designing and preparing uniform budget estimate forms on which all requests for legislative appropriations must be prepared. The Governor shall require that all appropriation requests be submitted to the Governor on the forms.

Government Code, Section 401.042.

Fiscal years 2010 and 2011
Fiscal years 2008 and 2009
Fiscal years 2006 and 2007
Fiscal years 2004 and 2005
Fiscal years 2002 and 2003

Medical School Enrollment
In the event that a school of medicine falls below the required first year class enrollment of undergraduate medical students by more than five percent for fiscal years 2004 and 2005, the school shall report to the Legislative Budget Board the reasons for failing to meet the required enrollment.

HB 1, 78th Leg., Art. III, Sec. 15, pg. III-261.

FY2004: UTMB has met the required first year class enrollment of undergraduate medical students.
FY2003: UTMB has met the required first year class enrollment of undergraduate medical students.
FY2002: UTMB has met the required first year class enrollment of undergraduate medical students.
FY2001: UTMB has met the required first year class enrollment of undergraduate medical students.
FY2000: UTMB has met the required first year class enrollment of undergraduate medical students.

Minutes of the Governing Board
The Governing Board shall make minutes of the meetings available to members of the Legislature and to Agencies in the legislative branch of State government in an electronic format determined by the Texas Legislative Council.

Government Code, Section 306.007.

This report is prepared by the University of Texas System Administration. Please refer to www.utsystem.edu/reports.htm

Minority-Owned and Women-Owned Businesses
Not later than October 31 of each academic year, the Board of Regents shall file with the Governor and each house of the Legislature a written report containing the following information for the previous academic year for all businesses, minority-owned businesses and women-owned businesses, classified by gender and minority group status:

• the total number of contracts relating to the issuance of bonds by the Board under this chapter and to the items to be financed by those bonds;
• the total dollar amount the Board of Regents must pay under each contract described in Subdivision (1) of this subsection; and
• the total number of businesses submitting bids or proposals relating to the issuance of bonds by the Board under this chapter and to the items to be financed by those bonds.

Education Code, Section 55.03.

This report is prepared by the University of Texas System Administration. Please refer to www.utsystem.edu/reports.htm

Non-Resident Bidders
During January and July of each year, a State agency shall file with the Legislative Budget Board a report that identifies each nonresident bidder to whom the agency or institution awarded a contract that has a value of $25,000 or more for the purchase of supplies, materials, services or equipment during the six calendar months preceding the month in which the report is filed. For contracts with a value of $250,000 or more, the agency shall include an explanation for the need to use a nonresident bidder. A State agency shall include in the report a listing of the total value of all purchases from nonresident bidders of supplies, materials, services, and equipment for the time period. If the total amount reported is greater than $1 million or greater than 25 percent of the total value of all purchases, the State agency shall include an explanation for the need to use nonresident bidders.

SB 176, 76th Legislature, Sec. 8.

Non-Resident Bidders:

July - December, 2002
January - June, 2002
July - December, 2001
January - June, 2001
July - December, 2000
January - June, 2000
July - December, 1999

Operating Budget
On or before November 1 of each fiscal year, an itemized budget covering operations of that fiscal year shall be filed with the Governor’s Office of Budget and Planning, Legislative Budget Board, the Comptroller of Public Accounts and Legislative Reference Library in the format prescribed jointly by both budget offices.

Education Code, Section 51.0051; HB 1,76th Leg., Art. IX, Sec. 9-7.01, pg. IX-62.

Operating Budget: FY2009  FY2008  FY2007  FY2006  FY2005  FY2004  FY2003  FY2002  FY2001  FY2000

ORP Report
The governing board of each institution of higher education, other than the Texas Higher Education Coordinating Board, shall annually submit a report to the coordinating board that includes information concerning the number of participants and eligible positions and the amount of contributions.

Government Code, Section 830.006.

Report on Optional Retirement Program Participation: FY2003  FY2002  FY2001  FY2000  FY1999

Property and Accounting Records
Each State Agency shall maintain a record of each item of real property it possesses. The record must include the following information and, on the request of the division, shall be furnished.

Natural Resources Code, Section 31.153.

Property and Accounting Records - FY2006
Property and Accounting Records - FY2005
Property and Accounting Records - August, 1999

Salary Supplementation
Funds appropriated to a State agency or to an institution of higher education may not be expended for payment of salary to a person whose classified or exempt salary is being supplemented from other than appropriated funds until a report showing the amount and sources of salary being paid from other sources has been reported to the Secretary of State and Comptroller.

HB 1, 76th Leg., Art. IX, Sec. 9-3.03, pg. IX-25.

This report is prepared by the University of Texas System Administration. Please refer to www.utsystem.edu/reports.htm

Strategic Plan
A State agency shall make a strategic plan for its operations. Each even numbered year, the agency shall issue a plan covering five fiscal years beginning with the next odd-numbered fiscal year.

Government Code Section 2056.002.

Strategic Plan: FY2001-2005

Strategic Plan for Information Resources Management
Each State Agency shall prepare an agency strategic Plan for information resources management. The agency strategic plan shall be prepared in a format prescribed by the Department of Information Resources.

Government Code, Section 2054.095.

Strategic Plan for Information Resources Management: FY2006  FY2001-FY2005

Tobacco Settlement Agreement Budget
State Agencies and institutions of higher education that are appropriated funds from the receipts collected pursuant to the Comprehensive Tobacco Settlement Agreement and Release shall submit a budget by November 1 to the Legislative Budget Board and the Governor.

HB 1, 76th Leg., Art. XII, Sec. 10, pg. XII-7.

Tobacco Settlement Agreement Budget
FY2009
FY2008
FY2007
FY2006*
FY2005*
FY2004*
FY2003
FY2002
FY2001
FY2000

Tobacco Settlement Actual Expenditures
FY2008
FY2007
FY2006

* report not available

The University Of Texas Medical Branch
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FAX: 409-772-6216
301 University Boulevard
Galveston, Texas 77555

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Last Modified: November 12, 2008