Rules for Manuscripts and Posters

The Manuscript

The Manuscript

Everyone who wishes to participate in the Forum must submit an abstract and will be chosen for participation on the basis of that alone. Participants whose abstracts are chosen for oral presentation, and who wish to compete for awards, must submit a manuscript. We ask that you Do Not submit a manuscript unless you have received an acceptance letter from the Co-Directors. The deadline will be announced in your acceptance letter.

Research presented may not have been published prior to abstract submission.

The manuscript is limited to 15 pages of text double-spaced (type no smaller than 10 point Times Roman Font) and must be written in English. It should indicate the problem under consideration and its significance. In addition, it should describe the means and materials used in the solution of the problem. Finally, it should state the results, their significance, and their applicability to broader fields of knowledge. Papers will be judged on knowledge, originality of technique and methods, and relevance.

Format of Manuscripts

  1. Participant's name should not appear anywhere in the manuscript. The manuscript should include the title of the manuscript and ID# that was provided to you in your acceptance letter.
  2. Acknowledgments should be omitted from all copies of the manuscript.
  3. All references to location or university at which the research was done are to be omitted.
  4. Photos, figures and legends, and references should appear at the end of the manuscript. (These are not counted as text and, therefore, are not included in the fifteen page limit.)
  5. All manuscripts must be sent as a PDF attachment to NSRF.galveston@utmb.edu no later than April 1, 2015.

Oral Presentations

Oral Presentation

  • Fifteen minutes will be allotted for each paper.
  • All presentations will be made using Microsoft Powerpoint.
  • Participants MUST limit their presentation to 10-12 minutes; the remaining time is for discussion.
  • Oral presentation will be judged on content, audiovisual aids, and the participant's ability to handle questions.
  • In competition for awards for oral presentations, the manuscript and oral presentation of the topic at the Forum will be considered for judging.
  • Research presented may not have been published prior to abstract submission.

Poster Presentations

Poster Presentation

See Schedule for dates and times.

Participants presenting in poster sessions are not required to submit a manuscript. All poster presentations will be considered for Poster Presentation Awards, providing the first author listed on the abstract is the presenter. Posters will be judged on their adherence to the stated guidelines, content, clarity, and the ability of the researcher to handle questions. Judges will circulate through the poster session during the judging. The authors will be required to briefly present their posters to the judging panel.

Poster Production

  1. Please make your poster 72 inches (w) by 44 inches (h) and include sections as follows:
    • the subject under consideration and its significance
    • the means and materials used
    • a summary of the results presented in sufficient detail to support the conclusions
    • the significance of the results and their applicability to broader fields of knowledge
    • references
  2. The title of the poster, ID#, the name of the participant and the location at which the research was performed should appear at the top of the display in a space at least 20cm high. CAPITALIZE THE ENTIRE TITLE.
  3. All illustrations should be professionally finished. Hand drawn figures are strongly discouraged.
  4. Posters are to be attached to the boards with thumbtacks.* NO paste, glue, staples, or nails are permitted.
  5. Judges will circulate through the poster session during a specified period of time during the Forum. Posters will be judged on their adherence to the stated guidelines, content clarity, and the ability of the researcher to handle questions.

*Push pins and thumbtacks will be provided.